How to Setup Microsoft Outlook to Receive/Send Email from your desktop.

[Briggz5d]

You've seen movies where an alert pops-up notifying the computer user of a New Email received, and the email content can be viewed at the touch of a button. It's not a trick or science fiction, it is real!
Computer users who have Microsoft Office installed (Word, excel, Outlook Express etc) Do not have to visit yahoomail.com or gmail.com whenever they want to read email messages on their personal computer.



With Microsoft Outlook email client – You can automatically be notified of new emails and read them at a touch of a button.
IMAP (Internet message access protocol) is recommended because it lets you download messages so you can access your mail with a program like Outlook Express or Apple Mail. IMAP syncs the actions you take in Outlook Express or Apple Mail so if you read a message in your mail client, it'll be marked as read in Email server – POP does not have this function.

How to setup Outlook Express 2003 / 2007 Email Account
For the purpose of this post – I’ll use Gmail as an example – The same is applicable for yahoomail accounts with minor changes. First you need to enable IMAP in your Email account.

To enable IMAP in Gmail:

• Sign in to Gmail.
• Click the gear icon in the upper right, and then select Settings.
• Click Forwarding and POP/IMAP.
• Select Enable IMAP and click Save Changes.

^{Enabling IMAP in Gmail}

Next step would be to setup you email client (Microsoft Outlook Express):

• Click Start>>All Programs>Microsoft Office>> Open Microsoft Outlook Express.
• Tools>> Options>> Mail Setup Tab >> Click Email Accounts >> NEW
• Select the “ Manually Configure server” and click Next

 
     4.   Select Internet And Email  in the next window and click Next
     5.   Enter the required user login email / password information and server information as:
           Account Type: IMAP
           Incoming Mail server: imap.gmail.com   (For yahoo:    imap.mail.yahoo.com)
           Outgoing Mail Server: smtp.gmail.com   (For yahoo:   smtp.mail.yahoo.com)

Click “MORE SETTINGS” >> Outgoing Server Tab>> and select “My Outgoing server requires authentication.

^{Outlook Express Outgoing server Tab}

6. Click the Advanced TAB and enter the following port numbers:
 Incoming server(IMAP): 993 SSL   (For yahoo 993 SSL)
 Outgoing server(SMTP): 587 TLS  (For yahoo 465 SSL)
 Click OK and click Next to finish setup.

^{Outlook Express Advanced Tab}

 
7.       Use the Send/Receive Button on the toolbar to refresh inbox or set the rate at which Mail is checked

With the above steps completed, you can now see your email folder containing Inbox, sent, draft etc.
Do post a comment below if you have any difficulty with this.